Abt Associates Technical Specialist / Grants Manager - Integrated Health DRC in Congo, Democratic Republic of the (Congo ? Kinshasa)

The International Development Division focuses on improving the lives and economic well-being of people in lower and middle-income countries. We command technical expertise in health, agriculture, climate change, food security and governance—as well as in international evaluation. Our multi-layered health portfolio includes policy, health promotion and disease prevention, health finance, and health systems management. In partnership with government clients and local experts, our high-quality programs in Africa, Asia, Latin America, and the Middle East are known for impact and innovation.

Opportunity

The USAID-funded Integrated Health Programs for the DRC (IHP-DRC) supports USAID’s strategy on Health Systems Strengthening in the DRC. USAID seeks to strengthen the capacity of Congolese institutions and communities to deliver quality, integrated health services to sustainably improve the health status of the Congolese population.

Abt Associates seeks a qualified Grants Manager to support the International Development Division's Integrated Health Project in the Democratic Republic of Congo. Under the supervision of the Director of Finance and Administration (DFA), the Grants Manager will manage the grants program for the IHP-DRC project, assuring compliance with generally accepted standards, laws, regulations, and administrative policies.

Key Roles and Responsibilities

  • Work with CODESA and CSO grantees to prepare and complete their cost proposals during the application process to ensure compliance with USAID and Abt financial rules and regulations. Work with the Home Office and the Director of Finance and Administrative to draft the grant Manuel. Implement grants manual and associated USAID grant-making procedures and processes
  • Lead the process of drafting grants agreements and obtaining internal and USAID approvals, as required
  • Collaborate with Director of Finance and Administrative and other team members in determining grant applicants’ capacities and managerial competencies
  • Analyze the monthly financial reports of each grant, including: a) checking the supporting documentation of each grant report (invoices, receipts, quotations, etc.); b) providing and reconciling grants bank statements for each monthly/quarterly report; c) verifying that monthly spending and cumulative spending is consistent with the approved budget for each grant; and d) confirming that the counterpart report complies with the general budget of the project
  • Draft a monthly report for the DFA which analyzes the monthly reports of all grants and provides recommendations and observations to improve grant performance
  • Provide accounting and finance support to grantees through site visits and scheduled meetings; visit field sites on a regular basis to monitor financial-related activities
  • Work with technical team to monitor and validate required counterpart contribution by grantees

  • Develop and maintain a project control system which tracks the status and progress of ongoing grant activities supported by the project. Develop and manage a database (physical and electronic files) to maintain information on the selection process, contracts, contract modifications and reports for all grants

  • Track grants deliverables and disbursements, ensuring grants activities are proceeding on schedule, and documenting any delays
  • Ensure grant files are organized and complete for each grantee
  • Train project team members who are implementing grants in processing all necessary documentations/papers, certifications, and forms required under regulation, including program descriptions with clearly established goals

  • Responsible for grant monitoring and capacity building of recipients in the following areas wherever applicable:

  1. Internal control procedures
  2. Allowable costs/cost principles under USAID regulations
  3. Cash management systems
  4. Equipment and Real Property Management
  5. Period of availability of funds
  6. Procurement standards
  7. Program Income
  8. Reporting
  • Prepare inputs for contract reporting and planning (work planning, quarterly progress reports, M&E planning, etc.)
  • Lead the grants close-out process, including careful organization and transfer of grants files

Preferred Skills / Prerequisites

  • Masters degree in accounting, business management, economics, and/or other relevant field and at least 8 years of relevant, practical experience working with grants, monitoring of grantees and contracts administration and management
  • Experience working on USAID-funded projects or other international donors
  • Demonstrated initiative and self-motivation in handling all assigned tasks
  • Skills with Quicken, Microsoft Word and Excel, as well as electronic communications programs, required
  • Fluency in French and excellent verbal communication and writing skills in English

Minimum Qualifications

  • (8+) years of experience and a master degree OR the equivalent combination of education and experience

Abt Associates is an Affirmative Action/Equal Opportunity employer committed to fostering a diverse workforce. Abt Associates provides market-competitive salaries and comprehensive employee benefits. Local candidates strongly encouraged to apply.

Equal Opportunity Employer Minorities/Women/Protected Veterans/Disabled